ATEC National Workshop Sessions

ATEC National Workshop Sessions will be held on Wednesday 30 April 2008 in Newcastle within the Honeysuckle Building. The workshops will be divided into two sessions with 25 appointments (including 5 free appointments) offered in both the AM and PM sessions where product suppliers will have the opportunity to meet with ATEC inbound tour operators.

AM workshop session: 8:00am - 12:30pm
PM workshop session: 1:30pm - 6:00pm

Important information

• The workshop appointment sessions include up to 25 eight-minute face-to-face appointments
  
• 20 of the 25 appointments will be pre-scheduled with the remaining 5 free appointments to be filled prior to the workshop day using the online requesting system.
  
• The final appointment schedule will be made available to workshop delegates on Monday 7th April, this will allow delegates to prepare for their appointments prior to the day
• Inbound operators will be seated for appointments and suppliers will rotate
  
• Due to the high demand for workshops, priority is given to supplier delegates on a first-come, first-paid basis
  
• Final appointment schedules will be made available online for delegates to print off and bring to workshops appointments five working days prior to the workshop sessions. PLEASE ENSURE YOU PRINT OFF AND BRING YOUR SCHEDULE WITH YOU
  
• All delegates will be able to schedule their five 'free' appointments prior to Symposium using the online preferencing system
  
  
  




Key Dates

Standard workshop registration deadline	Friday 25 January
Preferences open	Monday 3 March
Preferences close	Friday 14 March
Appointment schedule available and online requesting opens	Monday 24 March
Online requesting closes	Friday 4 April
Final appointment schedule available	Friday 7 April
ATEC national workshop sessions	Wednesday 29 April





Cancellation and refund policy 
ALL cancellations or changes to registrations MUST be submitted in writing to the ATEC Events Department via email to: joanne.troy@atec.net.au


Please note: Any cancellations from workshop registrations after the outlined deadlines listed below will be invoiced accordingly. Any outstanding accounts will prevent delegates from attending future workshop components at ATEC national events.


 

 Workshop registrations COB Friday 25 January!


WORKSHOP cancellations deadlines	Refund amount issued
Up to 5.30pm Friday 25 January 2008	100% refund
From 5.30pm, Friday 25 January 2008 to 5.30pm, Friday 29 February	50% refund
Cancel after 5.30pm, Friday 29 February 2008	No refund will be issued
**Please note that these strict workshop cancellation policies are due to the computerized workshop preferencing system, where any cancellations once set-up can not be filled by another product.
NON -WORKSHOP DELEGATES	Refund Amount Issued
Up to 5.30pm on Friday 11 April 2008	100% refund
From 5.30pm, Friday 11 April to 5.30pm, Friday 25 April 2008	50% refund
Cancel after 5.30pm, Friday 25 April 2008	No refund will be issued



Preferencing Process

The preferencing process for ATEC Symposium 2008 will involve all supplier and ITO delegates accessing their application via the Tourism Australia Trade Events website and selecting their 40 preferences.

It is recommended that all delegates select as close to 40 preferences as possible to give them the best chance of achieving the maximum number of prescheduled appointments.

The details of all supplier and ITO delegates attending each session will be available to download from the preferences page within your relevant online application. After all suppliers and ITOs have selected their preferred 40 organisations, the data is processed through a specially designed appointment scheduling system.

This program matches supplier and ITO preferences based on mutual requests, the ranking of the preferences and the availability of an appointment time for both parties to produce the best possible appointment schedule for each organisation. However, as there are only a limited number of appointment times, it is not possible for the system to include an appointment for every organisation that is requested by you and every organisation that requests to meet you.


Online Requesting Process

The online requesting process for ATEC Symposium 2008 will involve all supplier and ITO delegates accessing their application on the Tourism Australia Trade Events website to fill in their 5 free appointments.

The online requesting enables all supplier and ITO primary delegates with appointment schedules to view their initial appointment schedule as well as to request further appointments for their 5 free time slots.

Primary delegates will also be able to cancel a maximum of 2 prescheduled appointments. The cancellations are capped at 2 appointments per session (AM and PM). This number does not change even if re-bookings are made for cancelled sessions.

Allowing primary delegates with an appointment schedule to request and cancel appointments t maximises the number and enhances the quality of appointments. It is recommended that you access your appointment schedule on a regular basis during the online requesting period to ensure all meeting requests are actioned.



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